Accounts Payable Processing
Invoice coding, approval routing, and payment processing against the property chart of accounts.
Menu of services
Services are grouped by engagement type. Scope and pricing are tailored to portfolio size, asset class, and reporting complexity.
I · FIXED MONTHLY FEE
Core Property Accounting
Monthly, fixed-scope services — the accounting backbone of the engagement.
Accounts Receivable & Tenant Billing
Rent charges, CAM/escalation billing, delinquency tracking, and collections coordination.
Bank Reconciliations
Monthly reconciliation of all operating and reserve accounts to the general ledger.
Trust Account Reconciliation (3-Way)
Bank balance, trust ledger, and liability schedule reconciled monthly to state real estate commission standards.
Security Deposit Administration
Deposit tracking, interest accrual where required, and liability schedules separate from operating cash.
Management Fee Calculation & Billing
Fee computation per management agreement terms and invoicing to ownership.
Owner Distribution Processing
Distributable cash calculation and disbursement, including waterfall and tiered structures.
Financial Statement Preparation
Balance sheet, income statement, and supporting schedules for owner-operated or third-party managed assets.
GL & Chart of Accounts Maintenance
GL integrity, account mapping, and month-end close support.
II · HOURLY / PROJECT-BASED
Specialized Services
Scoped as needed outside the recurring monthly engagement.
1099 Preparation & Filing
Annual vendor and owner 1099 preparation, W-9 collection, and IRS e-filing.
CAM Reconciliations
Annual common area maintenance true-up calculations and tenant billing.
Utility Billback / RUBS Administration
Ratio utility billing system setup and monthly tenant utility charge processing.
New Property / Portfolio Onboarding
Chart of accounts setup, opening balance verification, and system configuration for newly managed assets.
Acquisition & Disposition Due Diligence
Financial and lease file review to support purchase, sale, or refinance decisions.
Budget & Reforecast Preparation
Annual operating budgets and periodic reforecasts by property and portfolio.
Fixed Asset & Capex Tracking
Capital expenditure tracking, fixed asset schedules, and depreciation maintenance.
COI Compliance Tracking
Tenant and vendor certificate of insurance collection, expiration monitoring, and coverage compliance.
Sales / Rental Tax Compliance
Filing support in jurisdictions imposing tax on commercial rental income.
III · FRACTIONAL CFO
Controller & Advisory
CFO and controller-level oversight for clients requiring institutional-grade financial infrastructure.
Interim / Outsourced Controller
Fractional controller-level oversight without the cost of a full-time hire.
KPI & Owner Dashboard Reporting
NOI trends, occupancy, delinquency, and variance reporting for ownership.
13-Week Cash Flow Forecasting
Rolling short-term liquidity forecasting at the property or portfolio level.
Lender Compliance Reporting
Covenant reporting packages and lender-required financial deliverables.
Debt Schedule & Covenant Monitoring
Loan schedule maintenance and proactive covenant threshold tracking.
Month-End Close Process Design
Structured close timelines with defined ownership and review checkpoints.
SOPs & Segregation of Duties
Documented procedures and control design to prevent single-point-of-failure risk in cash handling.
Year-End Audit Prep & CPA Liaison
Audit-ready workpapers and direct coordination with your external auditor.
PM Software Optimization
AppFolio, MRI, and Yardi configuration, workflow design, and reporting automation.
Not sure which engagement fits?
We'll scope it with you — fixed monthly fee for core services, hourly for specialized work.